Privacy policy

Your privacy is important to us. This Policy describes how and when we collect your personal data and what we use it for. It also explains how our website uses cookies.  

Who we are?

We are Tooploox and MicroscopeIT, or more formally:

In principle, Tooploox and MicroscopeIT are separate controllers of your personal data under the EU General Data Protection Regulation (“GDPR”). However, we jointly: (i) conduct recruitment processes; (ii) conduct marketing, promotional and sales-related activities, including sending our newsletters and (iii) organize events. We also jointly determine the purposes and means of the processing of your personal data, thus "are joint controllers of your personal data under the GDPR within these 3 areas".

You can contact both Tooploox and MicroscopeIT with all questions relating to your privacy as well as get information about the essence of the arrangements between Tooploox and MicroscopeIT by sending an email to privacy@tooploox.com (a single point of contact for both controllers).

When and how do we collect your personal data?

We collect your personal data either directly from you or through third parties.

We collect your personal data directly from you when you:

We collect your personal data through third parties (indirectly) from the following sources:

You can get information about the source from which we received your personal data by sending an email at privacy@tooploox.com.

What do we use your personal data for and how long do we keep it?

Establishing business relationships

We process personal data that you provide when you contact us with business enquiries to respond to your message, including to prepare an offer or an estimate for you. The processing of your personal data in this context is based on our legitimate interest - the need to respond to business enquiries which we receive.
You are not obliged to give us your personal data when contacting us, however we may not be able to properly respond to your enquiry if you refuse to provide or give incorrect personal data. We will process your personal data until your matter is resolved.

When we collect your personal data through third parties (indirectly) we will process it to reach out to you and establish a business relationship directly with you or with the organization which you work for. The processing of your personal data in this context is based on our legitimate interest - direct marketing of our services. We will process your personal data for this purpose until you object against such processing.

Maintaining business relationships

We process your personal data obtained in connection with the provision of our services to enter into and perform a contract concluded between you and Tooploox or MicroscopeIT. The processing of your personal data is either based on the contract itself (when you are a party to such contract) or is based on our legitimate interest - the need to ensure smooth performance of a contract concluded between your employer and us (in all other cases). We will also process your personal data gathered in this context to fulfill legal obligations imposed by Polish tax and accounting laws.

When you are a party to a contract with Tooploox you must give us your personal data to be able to enter into such a contract. Failure or refusal to do so, will make it impossible to conclude it. In all other cases, you are not obliged to give us your personal data, however we may not be able to properly perform the contract concluded with your employer if you refuse to provide or give incorrect personal data. We will process your personal data for all of the purposes mentioned above for the whole period of our cooperation and additionally for a legally prescribed period of keeping accounting and tax records.

We will also process your personal data gathered in connection with the provision of our services to pursue our legitimate interests which include:

We will process your personal data for these purposes until you object against such processing or until all legal claims connected with our cooperation become time-barred, whichever earlier.

Organization of marketing events

We process personal data that you provide when you register for our events for marketing purposes, including organization of the event, sending post-event materials and follow-ups.

The processing of your personal data in this context is based on our legitimate interest - direct marketing of our services. Taking part in our events is completely voluntary, however you may not be able to register if you refuse to provide or give incorrect personal data. We will process your personal data until you object against such processing.

Digital marketing, digital content & newsletter

We process personal data that you provide when you sign up for our newsletter or download content available on our website for marketing purposes, including making the content that you are interested in available to you and sending our newsletter to you. The processing of your personal data in this context is based on our legitimate interest - direct marketing of our services.

Subscribing to our newsletter or downloading our content is completely voluntary, however you may not be able to receive the requested content or our newsletter if you refuse to provide or give incorrect personal data. We will process your personal data until you object against processing or unsubscribe from our newsletter, whichever earlier.

Recruitment

We process any personal data that:

to consider your application for the position which you applied for and conduct the recruitment process itself.

The processing of your personal data is necessary to enter into contract with you and - to the extent indicated therein - is based on the provisions of the Polish Labour Code. To the extent indicated in the Polish Labour Code you are legally required to give us your personal data to be able to take part in the recruitment process.

We process all other types of your personal data which you provide (e.g. your image or information about your interests) on the basis of your voluntary consent which you express by sending your application to us or our recruitment partners. Providing this information is completely voluntary and is not required to take part in the recruitment process. If you do not want us to process any such data about you, simply do not include it in your application.

We may also process your personal data gathered in connection with recruitment to protect ourselves against or pursue any legal claims which may arise in connection with our negotiations and cooperation. The processing of your personal data in such cases is based on our legitimate interest.

If you agree to the processing of your personal data for the purpose of any future employment opportunities we will process your personal data for a period of 2 years since we received your application. If you do not give us your consent, we will delete your personal data immediately after the recruitment process for the position for which you have applied ends.

Disclosure of your personal data

Depending on the context in which we obtained your personal data the following categories of entities may gain access to your personal data:

We also share information about your use of our sites with our social media, advertising and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services (see Cookies for more information).

Where required or permitted by law, we may also provide your personal data to regulators and law enforcement agencies.

What are your rights?

You have a right to:

In order to comply with requests concerning your rights, if the information that you provide is insufficient to identify you, we will ask you to give us some additional information that we will use to verify your identity. If you fail to provide such information we may refuse to fulfil your request.

Profiling

We do not use any information provided by you for the purposes of automated decision-making, including profiling.

International data transfers

Whenever possible, we will try to use processors which process personal data within the European Economic Area (“EEA”). In case there is a need for us to use processors located outside of the EEA, we will only disclose personal data to them provided that appropriate international data transfer safeguards described in the GDPR are in place.

As of the date of this Privacy Policy, we may transfer information that you provided us with to the United States of America. Such transfer relies either on Binding Corporate Rules implemented by our processors or standard data protection clauses approved by the European Commission.

If you have further questions about international data transfers that we make or want to obtain a copy of the safeguards that are in place to guarantee the legality of the transfer you can contact us by sending an email at privacy@tooploox.com.

Changes to this Privacy Policy

We constantly review our Privacy Policy and strive towards making it better. That is why we reserve the right to amend this Privacy Policy from time to time. We will not reduce any of your rights stated in this Privacy Policy without asking for explicit prior consent to the changes. Each amendment to the Privacy Policy will be signed with the date of publishing and will be effective from that date.

How to contact us and seek additional help?

If you have any questions or doubts related to this Privacy Policy or want to know more about how we protect your personal data or your rights, you can contact either Tooploox or MicroscopeIT by sending an email at:

We hope that we will be able to answer all your questions and settle all disputes amicably. Nonetheless, if you think that your rights were not observed or that your privacy was harmed, you can always lodge a complaint with a data protection authority - the President of the Polish Personal Data Protection Office.

Cookies and similar technologies

Our websites use cookies, which are tiny files that are downloaded to your device (e.g. computer, tablet or smartphone). This section describes our use of cookies in detail.

What do we use cookies for?

Cookies we use can be divided into the following categories:

Please note that we make use of social plugins and advertising tools from Google, Facebook and LinkedIn. This means that - depending on your device settings and your consent - the information about your use of our website may be combined with other information that you’ve provided to Google, Facebok and LinkedIn or that they’ve collected from your use of their service. These parties collect data directly from your web browser, processing the data under their own privacy policies (see below for relevant links).

What types of information do we gather through cookies?

By using cookies, we gather the following information:

What cookies do we use?

We use two types of cookies:

The table below lists all types of cookies that we use on our website:

Type Name Purpose Duration
Statistics & analytics _ga Cookies used by Google Analytics to create unique IDs for your session and enable us to gather statistical data about the use of our website. 2 years
_gat 1 day
_gid 1 day
_hjid Cookies used by Hotjar to create unique ID and ensure that statistical data about your use of our website are collected and attributed properly. Hotjar cookies record your behaviour on our website and allow us to see - through aggregated and anonymous data - which parts of our website are used most frequently and how. Please refer to HotJar cookie information for more details. Session
_hjTLDTest Session
Marketing & remarketing _fbp Cookies used by Facebook to deliver their advertisement products. Please refer to Facebook’s cookie policy for more information. 3 months
fr 3 months
bcookie Cookies used by LinkedIn to deliver their advertisement products and track the use of their embedded services. Please refer to LinkedIn’s cookie policy for more information. 2 years
bscookie 2 years
lidc 1 day
lissc 1 year
lang Session
UserMatchHistory 30 days
__hssc Cookies used by Hubspot to track visitors across our website. Please refer to HubSpot’s Knowledge Base for more information. 30 minutes
__hssrc Session
hubspotutk 13 months
__hstc 13 months

Disabling Cookies

Unless you accept our use of cookies we will not save them on your device. You may also manage your cookie preference through your browser’s preferences even if you have consented to the use of cookies in the past. You can also delete cookies stored on your computer at any given time. Please note that disabling cookies may negatively impact your online experience on our website.

Tooploox Sp. z o.o.

hello@tooploox.com

EU: + 48 733 888 088

U.S.: + 1 415 800 2835

Business Partnerships

business@tooploox.com

Marketing & PR

marketing@tooploox.com

Recruitment

join@tooploox.com

Office Management

office@tooploox.com

Wrocław (HQ)

ul. Tęczowa 7
53-601 Wrocław
Poland
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Warsaw

ul. Foksal 18
00-372 Warszawa
Poland
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Gdańsk

ul. Rybaki Górne 4/1
80-861 Gdańsk
Poland
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We use cookies for analytics and to improve our site - more info in our privacy policy